Managing a smooth transition
Liaising with multiple suppliers
Coordinating differing migration lead times
Ensuring infrastructure is in place
Setting up new systems
Futureproofing the new office
Keep your office move on track
Between juggling multiple suppliers and coordinating different lead times for the migration of different services, moving office can be a stressful time.
And with company growth being the most common factor behind office moves, futureproofing your new office will be a key consideration.
47% of office moves are due to company expansion.
Firms with more than a 5% change in employee numbers are 50% more likely to relocate.
Avoiding downtime is a top priority for any business, so staff will need to be able to hit the ground running as soon as they arrive in the new office, adding more pressure to the moving process.
With many different requirements and expectations to take into account, finding the right partner to manage the move will make a huge difference to smooth-running of the moving experience.
Planning your stress-free office move
Technologies, services & strategies
With a lead time of around 4 months, the first thing you need to consider when moving is your connectivity – how you’re planning to connect to the internet, other sites, and datacentres from your new office. Business grade, high bandwidth connectivity options such as leased lines and EFM dramatically improve network speeds. So, whether you need to move existing connectivity across, or use your office move as an opportunity to upgrade, ensuring business grade connectivity is installed in your new office is vital.Explore connectivity options
If you’re currently using ISDN lines, moving office is the ideal time to take the opportunity to futureproof your operation and save money by migrating to SIP trunks. Moving to SIP also makes the process of porting your phone numbers to your new location easier, and reduces costs. With BT due to shut down ISDN in 2025, your office move is the perfect time to think about upgrading, rather than leaving it until the last minute.Find out about SIP
If you’ve been considering upgrading your phone system, moving offices can be a good time to do it. From adding new features such as collaboration software, to replacing your current system entirely, now’s the time to explore your options. Whether you’re looking for more resilience, better mobile integration, or more features to improve your efficiency, exploring your options now could save you further work down the line.Consider new phone systems
The last thing you want to do when moving office is to take existing problems and issues with you. If you have any concerns with your current IT or phone systems, it’s worth addressing them now, so you can start in your new office with a clean slate. This could involve fixing tricky issues, carrying out updates, implementing new features or even upgrading to new versions or alternative systems to find more appropriate solutions. Whatever your problems, our team of experts is on hand to help.More about Managed IT Services
If your equipment is lost or damaged during the move, what will the implications be for your business? Ensuring your data is backed up is always important, but especially so when you’re undergoing an office move, as the risks are higher.Find out about Managed Backup
New office, new thinking
If you’re moving office to accommodate more staff or to modernise your workspace, you should consider whether your systems will allow you to add more users quickly and easily, or whether you need to consider new options to better suit your growth plans or new working practices. A new office environment might also result in a shift in employee collaboration, so it’s a great time to consider the range of UC tools available to help you improve collaboration and productivity.Explore collaboration tools
Having the right office move plan in place is vital to making the transition as smooth as possible. But it also provides the perfect opportunity to update your systems to futureproof your business and stay ahead of the competition.