Microsoft Teams: Lists, whiteboards and greater meeting control

Published: 09 September 2020

The last few months have seen continued updates to Teams, in line with their strategy to expediate the development of new features. Since our last features update post in June, here are our 7 top picks.

First up, when joining a Teams meeting from a second device, you now have the option to add it to the meeting as a companion device, or to transfer across to your second device. This feature gives you a straightforward choice when joining, and makes it quick and easy to join in the way you want.  

Within your Teams channels, you now have the ability to instantly start a meeting with all members. Within each channel, a new button in the top right of the screen gives you the option to start a meeting immediately, or to schedule one in. Next to this button is a new channel information button which provides a list of all channel members, and people who have recently contributed to the channel.

Other changes to Teams meetings include greater ability to control the lobby function, and clearer options for people joining via a link – this now gives meeting invitees a simple choice of downloading the desktop app, continuing in the browser or opening their existing Teams app.

Other small but mighty features include the ability to search within channels and chats, making it easier to find information shared. There is also a new sync button in the files section, enabling you to ensure you’re always accessing the latest versions of your team’s files.

There has also been an update to the statuses in Teams, meaning the information on whether you and your contacts are available, in a call, away, etc is now faster and more reliable. This update also means events in your calendar are updated more quickly, as well as Teams recognising your out of office from Outlook.

The latest features include the integration of SharePoint Lists into Teams, which enables you to create new lists in Teams, or access existing lists and templates.

Additional collaboration with Microsoft Whiteboard means you can now also use additional Whiteboard features such as sticky notes and text to improve planning and creative thinking within meetings.

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